Using Tags
Use tags to create flexible, cross-cutting organization for your notes.Pro Tip: Tags work great with Apple Shortcuts and Zapier for automated workflows!
Adding Tags
Creating Tags
- Add tags during note creation or afterward
- Use hashtag format (#project, #meeting, #idea)
- Create consistent tag vocabularies for your workflow
- Apply multiple tags to single notes for cross-referencing
Tag Strategies
Content-Based Tags
- #meeting for meeting notes
- #idea for creative thoughts
- #task for action items
- #decision for key choices
Project-Based Tags
- #project-alpha for specific projects
- #client-name for customer work
- #team-marketing for department focus
- #q1-2025 for time-based organization
Tag Management
Tag Organization
- Use consistent naming conventions across all tags
- Create tag hierarchies with prefixes (work-, personal-, etc.)
- Regularly review tags to eliminate duplicates
- Standardize abbreviations for common terms
Tag Discovery
- Browse all available tags in the tag manager
- See tag usage frequency to identify popular topics
- Find related tags for better organization
- Merge similar tags to reduce clutter
Searching with Tags
1
Single tag search
Click on any tag to see all notes with that tag
2
Multiple tag filtering
Combine tags to narrow down search results
3
Tag-based views
Create custom views based on tag combinations
4
Exclude tags
Filter out notes with specific tags when needed
Advanced Tag Features
Automation Integration
- Auto-tag notes based on content patterns
- Trigger actions when specific tags are added
- Create workflows that respond to tag changes
- Generate reports based on tag usage
Tag Analytics
- Track tag usage over time
- Identify trending topics in your notes
- Find underused tags for cleanup
- Analyze productivity patterns through tag data
Start with a few broad tags and gradually add more specific ones as patterns emerge
Avoid over-tagging - too many tags can make organization more confusing than helpful