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Your notes are sorted by most recently updated, with the newest at the top. Each note card shows the title, a snippet of the summary or transcript, tags, and transcription progress.

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Finding Your Notes

Search across all your note titles and summaries. Results appear instantly as you type.

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Filters

Switch between views to find what you need:
  • All notes — Everything in your library
  • Archived — Notes you’ve put away but kept
  • Published — Notes with active shareable links

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Tags

Filter your notes by tag to see only what’s relevant. You can add and remove tags from any note, or manage tags in bulk when multiple notes are selected.

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Note Actions

Long-press (iOS) or right-click (macOS) any note to access these actions:
  • Copy — Copy the note content to your clipboard
  • Share — Send the note via share sheet or shareable link
  • Continue — Append more audio to an existing note
  • Duplicate — Create a copy of the note
  • Merge — Combine two selected notes into one
  • Rewrite — Regenerate the summary from the transcript
  • Archive / Unarchive — Move notes in or out of your archive
  • Delete — Permanently remove the note
Select two notes to unlock the Merge option — useful for combining related thoughts.

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Multi-Select

Select multiple notes for bulk operations:
  • Delete multiple notes at once
  • Archive or unarchive in bulk
  • Add or remove tags across selected notes
On macOS, use ⌘ + Click to select multiple notes.

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Audio Playback

Tap the play button on any voice note to listen back:
  • Play / Pause with a scrubber to jump to any point
  • Speed controls — 1x, 1.5x, or 2x playback
  • On iPhone, the player opens as a sheet; on macOS and iPad, it plays inline

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Storage

  • Audio is transcribed locally — Speech-to-text runs on your device using Whisper, so your audio is never sent to AI partners
  • Audio syncs to Cleft’s servers — Recordings upload to Cleft for cross-device access and sharing, but are never shared with third-party LLM providers like OpenAI
  • Note data syncs — Titles, transcripts, and summaries sync across your devices
  • Offline support — Notes created without a connection sync automatically when you’re back online
Only the text transcript is sent to AI for summarization — your audio stays between you and Cleft. Cleft is an Irish company and all data is stored in the EU. Learn more in our Trust Center.