Operations Manager & Entrepreneur

How operations-driven business owners build scalable systems using Cleft

Profile: Business Owner and Systems Builder, age 35-45, focused on scalability and operational excellence. Based in tech-forward cities like Austin, TX, income range $150k-$300k.

You’re in the right place if you care about building scalable systems & documenting replicable processes.

Common Challenges

How do I maintain consistency across multiple businesses?

The last thing you have is time. Cleft helps you create more time by:

• Letting you organize notes by business venture
• Letting you draft reusable processes using custom instructions
• Letting you collect thoughts no matter what the venture or project today brings

How can I document processes while executing them?

Document procedures without slowing down execution. Draft while executing with Cleft:

• Talk while you complete processes and convert voice notes to process documentation drafts
• Tag operational insights
• Creating structured workflows from casual recordings with Zapier

Where are my strategic insights from last quarter?

Quick access to past decisions and strategic insights is crucial for informed growth.

Cleft helps by:

• Organizing notes chronologically and by context
• Making strategic insights searchable
• Linking related business decisions

How do I share knowledge with my teams efficiently?

With multiple teams across different ventures, efficient knowledge distribution is essential.

Cleft helps by:

• Creating shareable process documentation
• Managing access levels by team
• Automating knowledge distribution

Daily Workflow

Morning Routine

1. Voice-record strategic thoughts during morning exercise
2. Auto-categorize notes by business venture
3. Share key insights with respective team leads

Throughout the Day

• Quick-capture operational improvements
• Document process refinements in real-time
• Record meeting outcomes and action items

Evening Review

• Consolidate daily insights
• Update business playbooks
• Plan next day’s priorities

Ready-to-Use Solutions

Process Documentation System

Document SOPs and workflows instantly:

• Voice record processes as you execute them
• Auto-convert to structured documentation
• Share with relevant team members
• Track process iterations

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Systems Builder Dashboard

Keep track of all your operations:

• Monitor key metrics across ventures
• Track process improvements
• Generate efficiency reports
• Identify bottlenecks quickly

Set up this Zap →

Knowledge Distribution Hub

Share insights efficiently:

• Auto-distribute process updates
• Maintain team documentation
• Track implementation success
• Update training materials

Configure this workflow →

Favorite Integrations

Documentation Tools

• Notion Teams for documentation
• Linear Pro for project tracking
• Height for task management

Automation Tools

• Zapier Team for workflows
• 1Password Teams for security
• Superhuman for email efficiency

Analytics & Learning

• GA4 & Amplitude for metrics
• Readwise for knowledge management
• YouTube Premium for learning

Ready to scale your operations?

Download Cleft now and join entrepreneurs who are building more efficient businesses.

Download Cleft