Notion

Send Cleft notes straight to your Notion workspace

The Notion integration is a Plus feature. Upgrade to Plus to connect Cleft and Notion.

Cleft sends notes to Notion in one direction. Capture in Cleft, land in a Notion database. Edits you make in Notion stay in Notion.

Connect Notion

1. Open Settings

   Tap the gear icon in Cleft and go to Integrations.

2. Connect Notion

   Tap Connect Notion. Notion opens in your browser to confirm.

3. Pick the pages Cleft can see

   In Notion’s authorisation screen, choose the pages or databases you want Cleft to write to. Tip: a single “Cleft Inbox” database is the simplest setup.

4. Come back to Cleft

   Settings will show Connected once Notion confirms.

On Mac, if Settings still shows Not connected right after you authorise, click into the Cleft window and reopen Settings. Cleft refreshes the connection state when the app comes to the foreground.

Send a note

Manual Send

Open a note, tap the paperplane Send button on the toolbar, and pick Notion.

• One database: Cleft sends straight to it.
• Multiple databases: Cleft shows a picker so you can choose.
• Auto-send configured (see below): Cleft reuses your auto-send database with no picker. Disable auto-send if you want the picker back.

A toast confirms the send.

Auto-send

Turn on Auto-send to Notion in Settings → Integrations → Notion, then pick a database. From then on, every finished recording is sent to that database automatically. Continued recordings (when you append more audio to an existing note) push a fresh page with the combined transcript and a regenerated summary.

Auto-send is silent on success. If a send fails, Cleft shows a one-off toast and tries again on your next recording. After three failures in a row, auto-send pauses itself and Settings shows a banner. Toggle it off and on to resume.

Auto-archive after Send

Turn on Archive after Send in Settings → Integrations → Notion to move a note to your Archived filter as soon as a manual Send to Notion succeeds. Useful as an “I’m done with this one” gesture.

Auto-archive applies to manual Send only. Auto-send leaves your local notes in place by design, so a long drive of recordings does not silently empty your library.

What goes to Notion

• Title. From your note title.
• Transcript and summary. Your full transcript and the cleaned-up summary, formatted to match your custom instructions.
• One page per recording. Append more audio to a note in Cleft and auto-send pushes a new page with the combined transcript. The previous page stays where it is, so the most recent send is the canonical one.

Notion is one-way. Edits you make in Notion never come back to Cleft.

Troubleshooting

My notes are not showing up in Notion

Walk through the list:

1. Auto-send is on. Settings → Integrations → Notion. The toggle should be enabled and a database picked.
2. A database is chosen. The toggle on its own does nothing without a destination row.
3. Notion is connected. Settings shows Connected, not Not connected. If it is showing Not connected, reconnect.
4. Auto-send is not paused. Three failed sends in a row pause auto-send and a Settings banner appears. Toggle off and on to retry.
5. The Notion database still exists. If you deleted or moved the destination database in Notion, repick one in Cleft.

Manual Send no longer shows my picker

That is the auto-send default working as designed. With auto-send configured, manual Send reuses the same database without showing a picker. Disable auto-send in Settings to bring the picker back. Your destination is preserved, so re-enabling auto-send restores it instantly.

My note disappeared after I tapped Send

Auto-archive is on. The note moved to Archived as soon as Notion confirmed the send. It is not deleted. Filter your list by Archived to see it, or turn off Archive after Send in Settings if you would rather keep notes in your main library.

Mac says Not connected after I authorised

Bring Cleft to the foreground and reopen Settings. Cleft re-checks the Notion connection when the app becomes active. If Settings still says Not connected after a foreground refresh, the authorisation probably did not complete in the browser. Tap Connect Notion again.